Taxing times with ALCS By Steve Way

 I imagine most of you reading this are registered with ALCS (Authors’ Licensing & Collecting Society) – membership is free for members of the Society of Authors. Like the SoA, ALCS is a wonderful organisation supporting writers, in their case collecting funds for use of our work that’s not paid for through royalties.

If you have published work of any kind and you aren’t registered with ALCS, I highly recommend that you do so. On one memorable occasion my (usually annual) payment from ALCS arrived more or less at the same time as my six-monthly royalty payment and both were almost equal in amount. It was a good month! As I understand it, which explained the fairly generous pay out, a teacher training college was photocopying all or part of my science story books for schools for their students – possibly because the stories also came with associated lesson plans. Occasionally, if they have collected sufficient funds, ALCS pay out twice a year. The first time I received this payment was a pleasant surprise. It wasn’t a huge amount, but it paid that month’s council tax during a lean month, so was particularly appreciated as I didn’t need to steal as much from Peter to pay Paul.

Just over ten years ago we moved to rural France, but of course that didn’t prevent ALCS still making annual payments – the peak interest in the story books had waned though not disappeared! However, although the first one or two payments arrived in my UK bank account as usual, I received an apologetic letter from the accountant at ALCS explaining that unless appropriate permissions were given, due to me living abroad, ALCS were obliged to deduct 20% tax from my payments.

Of course, as intimated above, 20% of the total they’d kindly collected for me at that time, didn’t amount to a great deal. Certainly not really enough to warrant my time and energy during a period when I had enough on my plate learning the ropes in a new country etc. But now we’re ten years on and as they say in Scotland ‘many a mickle maks a muckle’. Gradually, with each passing year, it grated a little more that I was effectively only receiving 80% of what was due to me. Finally, I spent some time looking into the issue and discovered that if I sent HMRC the appropriate form, then both gaining permission to receive the full payment from now on and claiming back past payment should be straightforward.

The first stage was to send the form to my local tax office, so that they could stamp it and thereby confirm that I am registered as a taxpayer in France. They did so quickly and efficiently, so the next job was to send the form to HMRC.

Just as I believe you can  order and download stamps in the UK, you can do the same here via ‘La Poste’ in France. I ordered a ‘tracked international’ stamp and duely sent the form on its way. This was early in January. Well, I could track the form but as it turns out ‘international’ tracking means ‘only to the border’. So, all I know, and still know, is that the form reached the UK border. I know nothing more because here we are in May and I’ve had no response from HMRC.

It didn’t take me until now to lose patience waiting for news, so about six weeks after sending my first letter to HMRC, I sent copies of the form and an apologetic covering letter (‘So sorry if you’ve already received my form…’) to them. Once again I ordered an online ‘internationally’ tracked letter. This time however, the most I know, is that La Poste seem to have let me down somehow. All that the tracking section of the website is able to tell me about that package is that the stamp has been downloaded. Well obviously I know that because it was me who downloaded it. However, I posted the form only minutes later. My main guess is that they managed to lose the letter somehow.

Undeterred I came up with Plan C. I’ve mentioned before the kindness of family and friends who, like the Red Cross in times of war, bring us supplies of a brand of tea associated with the north of England. (It is available here but it would possibly be cheaper to buy bags of gold leaves rather than tea leaves.) Two of our wonderful friends not only brought over supplies just as things were getting desperate in the beverage department but they kindly agreed to take a second copy of the original form back to the UK with them and send it to HMRC by signed for recorded delivery.

I’ve just double checked royalmail.com to make sure this missive is as up to date as possible. The only tracking history that’s recorded is that the letter was posted on Saturday 18^th April at 11.18 at Brenchley Post Office. In other words, nearly a month ago. The only other thing it can tell me is,

‘Your item has been posted at a Post Office. As you've used our Royal Mail Signed For service, the next update you'll see is after we've attempted to deliver to the recipient.’

I can’t believe that Royal Mail would take more than a month to attempt to deliver a letter. Have the HMRC offices become completely impenetrable? Do any of you have any suggestions for a Plan D attempt to get through to them? Do any of you live in or near the BX9 postcode? Perhaps you could knock on their door for me, provided it’s not, as it seems, locked up and fortified?

I’ve wondered about approaching ACLS directly, maybe they have a secret tunnel under HMRC’s fortifications and could deliver the missive on my behalf. What do you think?

This is in danger of becoming a boring and bureaucratic version of an epic tale of frustrated enterprise … which I suppose is at least ironic given the circumstances…